Modern Rental Management Tools

We employ the latest digital tools to maximize occupancy and optimize rental performance. Automated price and availability monitoring of similar apartments on the market allows us to adjust your prices dynamically based on current supply and average rates. We also optimize pricing based on rental length to avoid vacancies. Owners have access to a dashboard where they can monitor the rental status, income generated, costs incurred, and guest reviews.

Multi-Platform Presence

Our apartments are listed across major travel platforms, including Booking.com, Airbnb and Vrbo. We also target Asian and American markets by listing on regional booking sites. Calendar synchronization prevents double bookings. This system ensures that the apartment is booked during high-demand seasons and gives a good chance for rentals even off-season.

Guest Satisfaction

From the start, guests are treated with exceptional care, positively impacting their impressions. Besides a clean, welcoming apartment, they receive a welcome gift along with a basic culinary and hygiene kit. The apartment includes a Guest Guide, a colorful and comprehensive resource available in four languages. It provides all information on the apartment, equipment instructions, local insights, and recommendations for beaches, restaurants, and nearby attractions. After booking, guests receive a detailed informational email with check-in/out times and a list of nearby attractions. We also offer airport transfer services. Most importantly, we are available 24/7 to assist guests by phone!

Technical Maintenance

We don’t limit ourselves to standard cleaning between rentals. Our team also inspects the apartment’s equipment and installations. Should any issues arise, we inform the Owner and promptly arrange repairs. We have a technical staff member for basic maintenance, and when specialists are required, we coordinate this on the owner's behalf. In case of equipment breakdown, we offer to purchase and replace items after consulting the Owner on quality and price. During off-rental periods, we check the apartment’s condition and installations. At the owner's request, we can organize and carry out refreshing works like painting or replacing old appliances, furniture, or installations.

Handling Ongoing Costs

Renting an apartment isn’t just about revenue - regular bills must be paid on time. While owners can manage this themselves, we offer to handle it on behalf of our clients. We can use the rental income to make timely payments, ensuring no delays threaten service continuity.

Simply forward us bill copies, and we’ll take care of the rest. We pay, on behalf of and from the owner’s funds, for electricity, water, gas, internet, condo fees, and insurance..

Continuous Access to Information

Each Owner has an account on our website, providing continuous online access to the Property Card, where we log all events related to the apartment:

• Current booking status – calendar

• Current income – monthly earnings and annual total

• List of payments and deductions – bills and repairs

• Guest reviews

• Maintenance reports

Compliance with Regulations

Each apartment is regularly checked to meet Alojamento Local licensing requirements. We comply with guest data reporting to SEF (Serviço de Estrangeiros e Fronteiras) and maintain proper documentation (Accommodation Bulletin). This way the Owner is not exposed to high penalties for failure to fulfill this obligation. We issue VAT invoices for all our services.

We also mediate in handling all formalities related to obtaining or renewing the Alojamento Local license!

What Sets Us Apart?

How Much Does It Cost?

All our services are included in a commission fee, charged as a percentage of the agreed daily rental rate

The commission fee is 12,5% of the daily rental rate

What range of services do we offer in return?

We organize or carry out all activities related to rental management::

• Organizing and supervising cleaning services

• Arranging laundry for bed linens and towels

• Ongoing inspection of the apartment's condition

• Managing reservations and processing them

• Listing the apartment on multi-platform booking systems and price optimization tools

• Purchasing and preparing Welcome Packages and hygiene and culinary kits

• Coordinating maintenance and replenishing supplies

• Handling payments for ongoing expenses (e.g., electricity, water)

• Managing apartment documentation

• Financial settlements with Owners

With our experience in apartment management, we ensure a complete and efficient service, adapted to the needs of the local market and the expected level of quality.

How Do We Set the Daily Rental Rate?

Based on our experience and market analysis, we suggest a guaranteed minimum daily rate to the owner. This rate is set at a safe level to ensure maximum occupancy throughout the year. Different rates apply for various times of the year.

Our price optimizer software monitors the market in real-time and adjusts the rates according to availability and current market prices, continuously analyzing the market by comparing prices of around 100 similar apartments in the area. This ensures we list your apartment at current market rates, which are generally higher than the agreed minimum rate. We maintain these rates as long as competitors do, optimizing the owner’s revenue.

See How We Do It

To enhance guest services, we’ve launched a dedicated website, Stay In Tavira. Here, we showcase our apartments and enable direct bookings without relying on external booking platforms. This allows returning guests to reserve the same apartment at a 15% discount. The website also provides a wealth of useful information for planning a stay and making the most of the visit.